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LEAVE

ANNUAL LEAVE

Annual Leave entitlement for all staff is as shown below :

Executive (Permanent):

Duration of Service

Leave Entitlement

From 1st year to 9th year of continuous service

25 days per year

From 10th year of continuous service

30 days per year

Non-Executive (Permanent):

Duration of Service

Leave Entitlement

From 1st year to 9th year of continuous service

20 days per year

From 10th year of continuous service

25 days per year

Executive (Contract):

Duration of Service

Leave Entitlement

For duration of contract period

25 days per year

Non-Executive (Contract):

Duration of Service

Leave Entitlement

For duration of contract period

20 days per year

New staff member is only allowed to take the annual leave one (1) month after reporting for duty.

Staff can only carry forward balance of leave to the next calendar year or contract period up to half (1/2) of his entitlement only.

No staff is allowed to take leave more than half of his entitlement continuously at any one time without the approval of the Senior Director of Human Capital Management Division.

Annual leave can be applied via the Leave Online System.


MEDICAL LEAVE

Medical Leave entitlement for all staff is shown as follows :

Condition

Total of Days Entitled

Not hospitalized

30 days per calendar year

Hospitalised

60 days per calendar year inclusive of the non hospitalised medical leave

Medical leave has to be applied via the Leave Online System.


UNRECORDED LEAVE

Staff may apply for unrecorded leave for the following reasons:

  1. Sitting for an examination which is beneficial to the employee in his present work or future assignment.
  2. Representing sports and cultural activities at University, state or national levels.
  3. Attending Outward Bound Courses or similar courses under UTSB’s directive.
  4. Taking part in National Service training program.
  5. Directly affected by natural calamities or material damages (e.g. floods, and fire).
  6. Being subpoenaed by court as a witness or required for jury duty.
  7. Attending own convocation ceremony.
  8. Attending religious courses approved by the University.
  9. Attending seminars/conferences/workshops/on the job training, familiarization visits/vendor training during a rest day or public holiday, and
  10. Any other than the above reasons shall be subjected to the President’s approval.

For Item 1, 4, 5, 6 and 7, staff has to apply the leave to the Human Capital Management Division through the Head of Departments manually. For the rest of the items, applications have to be forwarded by the organisers or Head of Departments concerned in writing. The manual Leave Application Form is available on the University’s Intranet.

Result of the application will be notified in writing.


COMPASSIONATE LEAVE

Staff is eligible for compassionate leave up to a maximum of seven (7) days per calendar year as follows :

Occasions

Total of Days Entitled

Death of Family Members *

2 days

Paternity Leave (up to a maximum of five surviving children only)

3 days

Marriage Leave (1st legal marriage only)

2 days

* Family members : Employee's lawful husband/wife, legal children, parents, parents in-law, brothers, sisters and grandparents.

Application has to be manually forwarded to the Human Capital Management Division through the Head of Departments. Result of the application will be communicated to the staff in writing. The manual Leave Application Form is available on the University’s Intranet.


UNPAID LEAVE

A permanent staff may apply for leave without pay up to a maximum of fourteen (14) days per year provided that he has utilized his annual leave or he is not eligible for paid annual leave and subject to the approval of UTSB’s Management.

Application has to be manually forwarded to the Human Capital Management Division through the Head of Departments. Result of the application will be communicated to the staff in writing. The manual Leave Application Form is available on the University’s Intranet.


MATERNITY LEAVE

A female staff who has been employed for a period of not less than ninety (90) days during the nine (9) months immediately preceding her confinement is entitled for maternity leave on full salary for a period not exceeding sixty (60) consecutive days (inclusive of Rest Day, Off days and Public Holidays) in respect of each confinement. However, she is not entitled to paid maternity leave is at the time of her confinement she has five (5) or more surviving children.

Staff can apply for maternity leave for any day within a period of thirty (30) days immediately following her confinement, with full pay, provided that notice has been given to UTSB within a period of sixty (60) days immediately preceding her maternity leave.

Application for maternity leave has to be manually forwarded to the Human Capital Management Division through the Head of Departments. The manual Leave Application Form is available on the University’s Intranet.


HAJ LEAVE

A permanent muslim staff is entitled for Haj Leave as follows :

Years of Service

Haj Leave
(including weekends and public holidays)

2 – 3 years

20 days

Above 3 – 5 years

30 days

Above 5 – 10 years

35 days

More than 10 years

40 days

The manual Leave Application Form is available on the University’s Intranet.

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